Regional Meeting


2017 SCMA-GMOA-AMA Regional Meeting

July 29 – August 2, 2017               
Sheraton Arlington

Tentative Schedule of Events

Airport Shuttle: The Sheraton Arlington provides complimentary shuttle to Dallas-Fort Worth Airport only, on a call-on-arrival basis. Return shuttle may be scheduled at the front desk the day before departure.

Saturday, July 29

1:00 – 6:00  Registration

12:30 – 2:00  SCMA Board of Directors Meeting

Note: AMA and GMOA Board Meetings to be held by conference call the week prior to the meeting. This is subject to change if either board decides they would rather meet onsite. If that occurs, we will push back the start to an earlier time to accommodate the additional board meetings.

2:30 – 4:00  TSA Presentation: Security Risk Assessment

4:15 – 5:15  FMCSA Rules and Regulations: A Panel Discussion

Moderator:  Loretta Bitner
Panelists:  Ken Presley
                   Two operators to be identified

5:30 – 6:00  Association Business Sessions

Note: sessions to be held in separate meeting rooms simultaneously.

                    SCMA Business Session                    

                    AMA Business Session

                    GMOA Business Session

7:00  Welcome Dinner

Planning Committee Suggestion: Offer motorcoach shuttle to J. Gilligans, or other local hangout, in lieu of hospitality. Would be a pay-on-your-own event.

Sunday, July 30

7:00 – 7:30  Registration

12:30 – 6:00  Registration

7:00  Board Coaches

Transportation provided by Lone Star Coaches

7:30 – 12:00  Operators and Coach Members

Breakfast, Morning Refreshments, and Lunch with the Manufacturers

7:30 – 8:30  Breakfast and visit CH Bus Sales/TEMSA

8:35 – 9:00  Travel to ABC

9:00 – 10:00  Visit ABC (light refreshments)

10:05 – 10:35  Travel to MCI

10:35 – 11:35  Visit MCI (light refreshments)

11:40 – 12:10  Travel to Prevost

12:10 – 1:45  Lunch and visit Prevost

1:45  Board Coaches for return

12:30 – 1:30  Lunch (Associate Members)

1:45 – 2:30  New Member/First Timer Orientation

Moderators:  Scott Poland, SCMA Associate Director

                      Mike Vescio, GMOA Associate Director

                      Rosemary Judkins, AMA Associate Director

2:30 – 6:00  Operator Education Sessions

           2:30 – 3:30  Preparing Proper Financials: A Panel Discussion

           Panelists:  Bob Foley, CH Bus Sales

                             Matt Hotchkiss, Wells Fargo Equipment Finance

                             Michael Gay, Volvo Financial Services

                             (Requirements, key factors, pitfalls)

           2:30 – 3:30  What is in a Background Check?

           Speaker:  Michael Brown, AmeriSearch Background Alliance

           3:45 – 4:45  How Not to Hire Your Next Workers Comp Claim

           Speakers:  Michelle Wiltgen, AVP, National Marketing Manager, National Interstate Insurance Company

                             Dan Russo, AVP Worker’s Compensation Claims, National Interstate Insurance Company

           3:45 – 4:45  Revenue Growth through Rural/Intercity Transit Opportunities

           Speaker:  Robin Phillips, National Rural Transit Assistance Program\

           5:00 – 6:00  Best Hiring Practices

           Speakers:  Bob Crescenzo, Lancer Insurance Company

                             Michael Brown, AmeriSearch Background Alliance

           5:00 – 6:00  Driver Training: Techniques of Good Driving Habits

           Speaker:  James Smith, Senior Vice President, Training, Smith System

                            Frank Powers, Senior Vice President, Sales and Marketing, Smith System

2:45 – 4:15  Associate Session

                    Creating A Road MAP for Success – Creative Itineraries

Panelists:  Lacey Cameron, Georgia Department of Economic Development

                  Bob Hendrix, Dothan CVB

                  Rosemary Judkins, Alabama Department of Tourism

                  Scott Poland, Arlington CVB

                  Mina Thorgeson, Ridgeland Tourism Commission

                  Mike Vescio, Discover DeKalb

4:30 – 6:00  Meet the Operators Round Table Discussion

Moderators:  Scott Poland, SCMA Associate Director

                      Mike Vescio, GMOA Associate Director

                      Rosemary Judkins, AMA Associate Director

6:45  Board Coaches

Note: Group Leaders should arrive in ample time to check into their hotel(s) and arrive at the Sheraton in advance of coach boarding time. CVB to acquire overnight accommodations for GLs (two night stay); may be divided among multiple hotels, if needed to spread out the sponsorship commitments so that no one hotel is having to shoulder it all. GLs will participate in the Association FAM tours on Monday afternoon.

7:15  Early Bird Dinner/ Arlington Museum of Art (Food stations featuring the restaurants featured on Travel Channel and Food Network)

Organized and Sponsored by Arlington CVB and its partners.

Monday, July 31

7:30 – 5:30  Registration

7:30 – 8:15  Breakfast and Coach Visitation

8:30 – 10:00  Market Place I   Blue Dot

Note: Group Leaders will be seated next to their host Operator company in the market place.

8:30 – 10:00   Associate Session

                      Open Discussion: New Market Products and Incentives That Increase Return Business

Moderators:  Scott Poland

                      Bob Hendrix

10:15 – 11:45  Market Place II   Red Dot

10:15 – 11:45  Associate Session Repeated

                       Open Discussion: New Market Products and Incentives That Increase Return Business

Moderators:   Mike Vescio

                       Mina Thorgeson

12:15  Board Coaches for Tours

Lunch provided for all tours.

1:30 – 5:30  Familiarization Tours

Organized and sponsored by Arlington CVB and its partners.

Return to hotel by 6:15 [drive time varies from tour to tour].

  • Arlington – Hidden Gem Tour 
  • Arlington – Sports Fanatic Tour
  • Dallas – The Big Things Happen Tour
  • Fort Worth – Cowboys and Culture Tour
  • Denton – Horse Country Tour

12:30  Board Coach for Golf

12:30 – 6:30   Golf Tournament

7:30  Ice Breaker at AT&T Stadium [home of NFL’s Dallas Cowboys]

Note: Golfers may arrive later, depending on the tournament’s conclusion time. The golf transportation sponsor will bring them to dinner as well.

Tuesday, August 1

7:45 – 8:45  Breakfast and Coach Visitation

8:00 – 5:00  Registration

9:00 – 11:30  Market Place III   Red Dot

9:00 – 11:30   Associate Session

                       New Trends in the Market

                      Judy Randal (or Berkley Young)

11:45 – 12:45  Networking Lunch

1:00 – 2:15  Display Booth Visitation       

2:30 – 5:00  Market Place IV   Blue Dot

2:30 – 5:00  Associate Session Repeated

Note: Group Leaders will depart upon the conclusion of the Final Market Place.

6:30 – 8:00  Reception

Sponsored by the 2018 host city, Discover DeKalb

Note: The committee suggests a longer reception with live entertainment. By offering it during the reception, there would be much better attendance than if offered during dinner.

8:00 – 9:30  Awards Dinner

Planning Committee Suggestion: Offer motorcoach shuttle to Billy Bob’s after dinner, or other local hangout, in lieu of hospitality. This would be a pay-on-your-own event.

Wednesday, August 2

8:00 – 9:30  Joint Board of Directors Meeting

(Continental breakfast included)